Festivals and music events
Keep the moving parts of your festival connected.
Vendors, booths, ticketing, gates, on-site sales, event currency and temporary staff all need to stay connected before and during the event. Event Stacks gives each team the tools for its part, using the same event information.
Before the gates open
Collect vendor details, product lists, documents, booth requirements and staff information through Participant Portal. Organisers review submissions in Event Base, while automatic reminders help keep deadlines moving.
Ticketing and entry
Sell tickets through branded registration pages, issue tickets and mobile wallet passes automatically, and set entry and re-entry rules for each gate. Staff can scan tickets with Access Stack or check in an attendee by swiping the ticket on the attendee’s own screen. Organisers can also allow attendees to make the swipe themselves. When connected, either method updates Event Base immediately.
Sales and event currency
Use POS Stack at organiser-run bars and counters. Use Vendor Stack where exhibitors sell in coins, tokens or another event currency. Sales Stack records the event currency exhibitors hand in for settlement. Prices, stock and sales feed into the same reporting.
Staff, tasks and time
Prepare shifts and assignments in Event Base. Task Stack gives staff the work relevant to them, and Time Stack records when they clock in and out. Staff hours remain available for payroll and reporting.
In practice
Built while running Belgian Beer Weekend Japan
Event Stacks grew from the practical work of running Belgian Beer Weekend Japan, which our team has organised since 2010. Each edition brings together exhibitors, products, ticketing, gates, on-site sales, event currency and temporary staff. We use Event Stacks at every edition, and what we learn there continues to shape the software.
What runs on the day
Questions organisers ask
- Does it work if the site Wi-Fi drops?
- Once an event is loaded, POS Stack and Access Stack can continue recording on the device and send the results when the connection returns. Signing in, loading or changing an event, processing card or QR payments, and seeing new activity from other devices still require a connection.
- Can vendors sell in something other than yen?
- Yes. You can define coins, tokens or vouchers and set their value. Vendor Stack records what each booth receives in that currency, while reporting remains in yen for reconciliation.
- Can we sell tickets on our own site?
- Yes. Use branded registration pages on your own URL. Payments can go directly to your Stripe account.
- How do we handle re-entry?
- Entry and re-entry rules can be set for each gate. Admissions and re-entries are recorded separately, so the final attendance count is based on people rather than the number of scans.
- Do vendors upload their own product lists?
- Yes. Vendors can submit product details, photos, prices and custom fields through Participant Portal. Your team reviews and approves the information in Event Base.
Tell us how your festival works.
Tell us about your vendors, gates, sales and staff. We can look together at which parts of Event Stacks fit, and which you may not need.