About Event Stacks
Event software shaped by running events.
Event Stacks began with the practical needs of Belgian Beer Weekend Japan. We wanted one connected way to manage the work before, during and after the event. We still use the system ourselves and improve it through that work.
We built the system we needed.
Running a multi-day event means keeping exhibitors, products, ticketing, gates, sales, staff and reporting aligned. Much of this work was spread across separate tools, spreadsheets and manual handovers.
Event Stacks grew from the need to connect that work. It gave our team one place to prepare the event and gave venue teams focused tools for the work happening on site.
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What event work taught us.
Event software has to work for people on busy days, including staff who may use it only for one event. That experience continues to shape a few practical principles.
Information should move with the event
When exhibitor, product or ticket information changes, the people and tools using it should work from the same source.
People should see the work relevant to them
Organisers, exhibitors and venue teams have different responsibilities. Their view of the system should reflect that.
On-site tools should remain focused
Scanning a ticket, recording a sale or completing a task should not require someone to navigate the full management platform.
The next edition should not start from zero
Reusable information should remain available, while details that change are set again for the new event.
We still use it at our own events.
Event Stacks remains part of how we prepare and run Belgian Beer Weekend Japan. Using it ourselves keeps the feedback direct. When a process is unclear or an on-site task takes too long, we see it in practice and can improve it.
Learn more about Belgian Beer Weekend Japan ↗Built for our events and configured for yours.
What began with festival requirements has become a modular system for different kinds of events. A conference may focus on registration, badges and sponsors. A corporate event may need invitations and approvals. A sports venue may concentrate on seating, gates and concessions. The configuration changes, while the connected foundation stays the same.
Explore solutions →The people behind Event Stacks.
Event Stacks is a product of trainspot kk. The same people who build the software also use it at our events, bringing event operations and software development together.
When we speak with another organiser, we start with how the event actually operates and then consider which parts of the system belong in its setup.
trainspot kk ↗Tell us how your event works.
Where is the work difficult today? We can look together at whether Event Stacks is a suitable fit.